Construction site progress meetings are the backbone of project coordination. Whether run by a CDM Coordinator, a Principal Designer, or a Construction Manager, the weekly site meeting generates a record that drives the next seven days of work - and can become a key document in any dispute about delays, defects or contractual obligations.
The challenge of site meeting documentation
The person chairing a site meeting is simultaneously managing the agenda, moderating disagreements between trades, tracking programme compliance and making real-time decisions. Taking comprehensive notes in this environment is nearly impossible. The resulting minutes - often drafted from memory hours or days later - reflect an edited version of what happened, not a faithful account. With Listen, the full meeting is captured. Diarisation identifies each trade contractor: [Groundworks], [Steelwork], [M&E Contractor], [Client Representative]. The AI summary extracts commitments, outstanding items and programme decisions. For site visit reports between meetings, see our article on construction site visit reports.
CDM regulations and record-keeping
Under CDM 2015 (UK), the Principal Contractor has specific record-keeping duties relating to health and safety on site. In the US, OSHA recordkeeping requirements similarly mandate contemporaneous documentation of site conditions and incidents. A Listen-generated meeting record - timestamped, attributed and searchable - strengthens compliance posture.
On a noisy site, switch to Gladia in Listen's Settings - its noise-separation algorithms handle ambient construction sounds significantly better than Whisper.
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